Regular submission of reporting data to Finantsinspektsioon happens under the legal acts regulating the submission of data. The submissions are generally in XBRL or XML format and reports are submitted through the data submission portal.
The data submission portal
The data submission portal is an application run jointly by Eesti Pank and Finantsinspektsioon for receiving and processing reports electronically
It is a self-service online environment where users can submit reports, manage related users, contact data and company keys, check the processing status of reports, communicate with the recipient of the report, order notifications by email and more.
When using the data submission portal, please follow the instructions in the main menu for managing users and their contact details and submitting reports. The instructions can be accessed through the data submission portal.
If technical issues arise when submitting reports, please contact the information systems administrator of Finantsinspektsioon, Erkko Kõrgema (email email@example.com, telephone 668 0549).
How to submit reports
Reports can be submitted to Finantsinspektsioon by:
- entering the report data manually in the data submission portal
- uploading the report data from a file into the data submission portal
- uploading a report file into the data submission portal
- sending a report to the data submission portal by email
- sending a report to the data submission portal using the online service
Technical conditions for compiling and sending reports
Submission of reports must follow the Decree No 4 “Requirements for the electronic submission of reports” of the Governor of Eesti Pank of 29.05.2018.
Reporting messages submitted outside the data submission portal by email or web service need to be secured. Information about data security can be found on the Eesti Pank website.
When reports are submitted outside the data submission portal, it is necessary to know which report or reports need to be sent. This information can be found on the Eesti Pank website.
Please note: Reports submitted to Finantsinspektsioon must be encrypted if the method of submission requires it using the Finantsinspektsioon key or certificate.
The content of the report message is defined by an XML schema describing the general structure and the XML schema for the individual report. The XML schemas can be found at https://aruandlus.eestipank.ee/reports/skeemid.xml.
The XML schema describing the report has a version number and date that indicate when the report or schema was changed.
Additional information on formatting reporting messages can be found on Eesti Pank website.
XML - Extensible Markup Language, defined by the World Wide Web Consortium.
Submission of reports in XBRL format by investment firms
The reporting framework of the European Banking Authority (EBA)
Supervisory reports in XBRL format must be submitted on the reporting dates published on the EBA website in the current version of the reporting framework. The EBA website also shows earlier versions of the reporting framework from previous reporting periods and information on when each version was valid and the main changes in the versions.
Additional data quality checks
Before submitting reports to Finantsinspektsioon, investment firms must apply the additional data quality checks on the website of the European Central Bank and also those that are in the EBA framework for supervisory reporting (COREP and FINREP). These quality checks are intended to improve the data quality for supervisory reporting in line with Article 4 (1) of Decision 2014/29 of the European Central Bank of 2 July 2014 (amended 3 August 2017 by Decision 2017/23).
ESMA reporting by fund managers and funds
Alternative investment fund managers compile and submit regular information to Finantsinspektsioon in accordance with § 271 of the Investment Funds Act. The reporting requirements for small fund managers and the funds they manage are given in paragraph 454 of the Investment Funds Act.
More detailed requirements for the content of reports are set by Commission Delegated Regulation (EU) No 231/2013. The information is submitted through the Finantsinspektsioon reporting environment using the reports named AIF and AIFM.
Help in completing reports can be found from “Guidelines and reporting obligations under articles 3 (3) (D) and 24 (1), (2) and (4) of the AIFMD”, which are the recommended guidelines approved by Decision no 1.1-7/127 of the Executive Board of Finantsinspektsioon, and which explain the information that must be submitted to the relevant authorities, and the deadlines and procedures that must be complied with under reporting obligations when submitting such reports.
The information submitted in the first report under the reporting obligation depends on the time at which the fund manager received an operating licence as an alternative investment fund manager or registered as a small fund manager. More detailed information can be found in Table 10 in Annex II (P 44) of the ESMA guidelines.